Executive Time Rescue
Categories
Executive Operations
Client
Real Estate Construction and Development Company
Project
Time Rescue
Services
Priority Mapping Decision Filters Focus Blocks Team Coordination Schedule Optimization
Year
2024
Situation
When I joined the team the CEO was drowning in commitments. His calendar was constantly overbooked, no time in between meetings, reschedules were normal, and strategic priorities kept getting pushed aside. He was becoming burnt out.
Situation
When I joined the team the CEO was drowning in commitments. His calendar was constantly overbooked, no time in between meetings, reschedules were normal, and strategic priorities kept getting pushed aside. He was becoming burnt out.
Challenge
No real structure
No filtering system for requests
Too much reactive scheduling
Zero protected time for deep decision-making
Constant interruptions increasing fatigue and frustration
What I Did
I approached the calendar as a strategic asset instead of a scheduling tool.
Re-mapped priorities around mission-critical goals
Built blocks for deep work, recovery time, and preparation
Added rules for what earned time on the calendar and what didn’t
Implemented escalation pathways for urgent vs non-urgent matters
Introduced buffers between meetings to reduce context fatigue
Translated verbal “brain dumps” into structured task lists for teams
Partnered closely with internal stakeholders so decisions were funneled in a structured way.
Outcome
Within weeks:
20% percent more availability for true priority work
Dramatically fewer emergencies and last-minute disruptions
Clearer communication across the organization
A visibly calmer, more effective executive
The CEO regained control of his schedule, decision-making capacity, and energy.
Challenge
No real structure
No filtering system for requests
Too much reactive scheduling
Zero protected time for deep decision-making
Constant interruptions increasing fatigue and frustration
What I Did
I approached the calendar as a strategic asset instead of a scheduling tool.
Re-mapped priorities around mission-critical goals
Built blocks for deep work, recovery time, and preparation
Added rules for what earned time on the calendar and what didn’t
Implemented escalation pathways for urgent vs non-urgent matters
Introduced buffers between meetings to reduce context fatigue
Translated verbal “brain dumps” into structured task lists for teams
Partnered closely with internal stakeholders so decisions were funneled in a structured way.
Outcome
Within weeks:
20% percent more availability for true priority work
Dramatically fewer emergencies and last-minute disruptions
Clearer communication across the organization
A visibly calmer, more effective executive
The CEO regained control of his schedule, decision-making capacity, and energy.
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