Situation
The CEO needed to host a major event featuring a sitting president. The event was strategically created to rebuild credibility, strengthen key relationships, and open doors to larger opportunities.

Timeline

 Eight days from concept to execution.

Challenge

• Federal security protocols and  layered clearance processes

• Multiple high-level stakeholders with competing interests

• Press attention and reputational risk

• A fundraising target tied to long-term organizational health

• The need to secure the right mix of influential attendees
  
  

What I Did
I served simultaneously as producer, project manager, and creative director.

• Built a full project plan with milestones, owners, and contingencies

• Managed all vendor negotiations and contracts under extreme time pressure

• Designed the event experience, aesthetic, and flow

• Coordinated security teams to integrate federal protocols

• Controlled the run-of-show, from arrivals to stage timing to VIP management

• Centralized communications to align donors, partners, staff, and security

• Identified risk points early and created backup plans for each critical element

• Directed the overall creative concept, guest experience, and run-of-show

I operated as the central command point, aligning creative vision, logistics, and security while ensuring the CEO stayed shielded from unnecessary stress.